Operations Coordinator L1
Operations Coordinator serves directly under the Director of Event & DMC Operations. Duties include the items listed below, as well as any other responsibilities required by the directors, managers or coordinators of the operations team.
Management of Programs / Events
- Assist Director with maintaining event order book for weekly meetings
- Maintains the operations calendar in outlook
- Support managers and coordinators with the operation of programs and events
- Prepare and review event orders and schedule of events to confirm that all services and necessary preparations are in order
- Schedule, and assist with coordinating the activities of field staff, subcontractors and vendors
- Research / shop specialty items for programs and events
- Make deliveries and pick-ups for management team
- Effectively communicate information through written correspondence and oral communication with the client, hotel / venue contacts and internally
- Attend pre-convention meetings as necessary with designated sales & operations team
- Act as studio and client liaison to assist managers who are on site or out of office
- Responsible for all other aspects of programs and events set forth by the Destinations by Design operations service standards
- Attend weekly event order, bi-weekly operations and coordinators meetings, as well as, any company designated meetings
- Support the receptionist duties and responsibilities on a consistent basis
- Responsible for final invoicing, approving invoices, timesheets and all credit card back-up for charges relating to the operation of a program
- Participate in training sessions
Qualifications
- Ability to work successfully and solve problems in a deadline-driven environment where multitasking is commonplace
- Excellent interpret skills on a variety of instructions furnished in written, oral, diagram and schedule form
- Extensive computer experience and knowledge which must include all Microsoft Office programs and QuickBooks
- Experience within the hospitality industry
- Flexible work schedule
- Maintain a valid Nevada Driver’s License
- Background and drug screening
Submit your resume and information to [email protected] for consideration.